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Career Position

Administrative Officer (Head of Admissions and Records Division)

Department / division

Registrar's Office

Position status

Contract

Job Responsibilities
  1. Coordinate and monitor the entire recruitment and admission process for new students in accordance with the academic calendar and institutional policies.
  2. Manage the registration process for new and existing students, ensuring all documentation and records are complete.
  3. Ensure student academic statuses are consistently updated and synchronised within the student management system.
  4. Prepare, maintain, and update physical and digital student files according to established schedules and procedures.
  5. Coordinate the preparation, issuance, and distribution of student matric cards within the stipulated timeframe.
  6. Plan and execute the digitisation of student documents to enhance the efficiency of records management.
  7. Manage the disposal of documents and records in compliance with institutional guidelines, policies, and regulations.
  8. Prepare monthly statistical reports and relevant data for management and stakeholders, including:
    • Student enrolment statistics;
    • Student insurance participation;
    • PTPTN confirmations;
    • Student debtor information;
    • Baitulmal aid recipient data; and
    • UiTM student data for the purpose of the iCEPS UiTM education incentive.
  1. Prepare information and data for the Graduate Tracer Study System (SKPG) and other reports required by relevant authorities and agencies.
  2. Prepare periodic reports, data analysis, and official documents concerning the operations of the Admissions and Records Division.
  3. Prepare annual budget proposals for the division and monitor its utilisation.
  4. Prepare and manage official correspondence, notification notices, and the dispatch of documents.
  5. Ensure strict compliance with policies, procedures, and standard operating procedures (SOPs) related to admissions and student records management.
  6. Coordinate and supervise the tasks of officers and staff under the Admissions and Records Division.
  7. Propose and implement workflow improvement initiatives, digitization, and service transformation to enhance the division’s operational efficiency.
  8. Perform any other duties as directed by the management from time to time.
Minimum Qualification
  1. Possess at least a Bachelor’s Degree in Administration, Information Technology / Records Management, Education or related fields.
  2. Have a minimum of three (3) years of experience in admissions and student records management.
  3. Proactive and capable of working with minimal supervision.
  4. Committed to teamwork, flexible, and able to collaborate effectively with all levels of staff, possessing strong interpersonal and communication skills.
  • MAIWP PROFESSIONAL COLLEGE
    Lot 1363 Jalan Perkasa Maluri
    55100 Kuala Lumpur
  • 03-92814054
  • 03-92814052

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DR. RUZIAH BINTI GHAZALI

Board of Director

YBhg. Dr. Ruziah Binti Ghazali is a prominent leader in Malaysia’s Technical and Vocational Education and Training (TVET) sector, recognized with the Special Award for Master Coach in Education Development from TVETecoUSIM. She advocates for Islamic TVET and supports individuals with disabilities, contributing to the book “Nothing is Impossible – Success Stories of Persons with Disabilities.”

As a scholar and Islamic Woman Entrepreneur, she focuses on women’s and community development and was honored as Tokoh Saidatina Aishah during National Women’s Day in 2021.

Dr. Ruziah holds a PhD in Educational Development from Universiti Putra Malaysia, a Master of Science in Educational Science, and a Bachelor of Arts (Hons) in Islamic Studies from the University of Malaya. She is also a licensed Company Secretary and Tax Agent.